RACI matrix template for a hiring process
One requisition from approval to offer, across the hiring manager, the recruiter, the panel, HR and finance. Headcount approval sits with finance, which is where it usually sits in practice.
| Task or deliverable | Hiring manager | Recruiter | Interview panel | HR partner | Finance |
|---|---|---|---|---|---|
| Approve the role and the budget | R | I | I | C | A |
| Write the job description | A | R | C | C | I |
| Screen applications | C | AR | I | I | I |
| Run the interviews | A | C | R | I | I |
| Make the hiring decision | AR | C | C | C | I |
| Send the offer | C | R | I | A | I |
LegendRResponsibleAAccountableCConsultedIInformed
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The same matrix, written straight to the format you need. Nothing is uploaded anywhere.
How to adapt it
- Who uses it: hiring managers and recruiters agreeing who owns which stage before the first candidate enters the pipeline.
- The decision it forces: who makes the final call. Panels tend to assume consensus; this template makes one person accountable for the hire.
- What to change first: add a row for the scorecard or the interview plan if your process has one. It is the row most often skipped and most often regretted.
Other RACI Matrix Builder templates
- Software releaseSix rows covering a release from scope to announcement, across five roles. The accountable owner changes three times along the way, which is the whole reason for filling one in.
- Marketing campaignA campaign from brief to reporting, with legal review treated as a role rather than an afterthought. Five roles, six rows.
- Construction projectDesign through handover, with the client holding approval on the drawings and on the final sign-off. Five roles, six rows, close to how a small works package actually runs.
- Event planningAn event from venue booking to budget reconciliation, across five roles. Finance owns the last row, which is the row most plans forget.
- Compliance auditAn audit cycle from scope to remediation sign-off, with the executive sponsor accountable for accepting residual risk. Five roles, six rows.
Related reading
- How to build a RACI matrixA working method for building a responsibility assignment matrix: what each letter actually means, how to size the rows, the two rules that make it useful, and the four ways it usually fails.
- RACI, DACI or RAPID: which one your team actually needsThree responsibility frameworks, three different problems. What each one was designed to fix, where each one fails, and a short test for choosing between them.